POC State Guide - Oklahoma

Posted Date: June 01, 2022

As a POC service provider NCCI’s approach is to provide guidance to carriers on proof of coverage reporting guidelines. This guide is not intended to provide carrier notice to insured filing requirements. All information provided in this guide is subject to change and dependent on notification from the state. Please refer to the applicable Workers Compensation Statutes or Rules for additional information.
NCCI POC Service Start Date	February 1, 2007
POC Contact Information
Oklahoma Workers Compensation Commission 1915 North Stiles Ave. Suite 231 Oklahoma City, OK 73105 Contact Name: Ian Steedman Tel: 405-521-2649 Email: Ian.Steedman@wcc.ok.gov General Email: PermittingServices@wcc.ok.gov Web: www.ok.gov/wcc/
How NCCI Provides POC Data to State	IAIABC POC 3.0 XML Format Proof of Coverage Inquiry
POC Timeliness Reporting Requirements
Transaction Received Date	NCCI’s received date is used to determine timeliness on POC transactions accepted by the state.
Policies	Must be filed within 30 days after the Policy Effective Date. POC Notices may be submitted if the policy will not be issued within 30 days after the Policy Effective Date. This does not eliminate the need to submit the policy.
Cancellations	Cancellation Due to Nonpayment of Premium—Must be filed at least 10 days before the Cancellation Effective Date. Cancellation Due to reason other than nonpayment of premium—Must be filed at least 30 days before the Cancellation Effective Date.
Reinstatements	Due within 30 days after the Reinstatement Effective Date.
Nonrenewals	Oklahoma is not a continuous coverage state. Nonrenewals are not required for POC – the Policy Expiration Date is recognized by the Oklahoma Workers Compensation Commission. Per the state’s request Nonrenewal transactions are not sent through POC.
POC Data Reporting Requirements
Data Elements: Industry Code—A valid 2017 or 2022 North American Industry Classification System (NAICS) code must be reported for policies effective 1/1/2017 and later. For policies effective between 1/1/2012 and 12/31/2016, a valid 2012 NAICS code must be reported. Number of Employees—Report, if available, on Address Type Codes 1, 2, and 6 Refer to the POC Data Element Requirements Chart located in NCCI’s Policy and Proof of Coverage (POC) Reporting Guidebook for all requirements Address Reporting—No Physical Location: When there is no physical location in the state, Oklahoma will accept Employer Names linked to: Address Type 6—No Physical Location Address Type 2—Location of Operations with an Out-of-State Address reported with State Code Link 35 State Processing Exceptions: None
POC Penalties & Appeals
POC Fines	Per O.A.C. 810:25-3-1, failure to timely and accurately file a policy with NCCI is subject to a fine of not more than $1,000 per policy as determined by the Commission.
Appeals	Decisions of Commission administrative law judges are appealable to the three Commissioners sitting en banc. Decisions of the Commission are appealable to the Oklahoma Supreme Court.
Disclaimer: This guide is comprised of materials and information which are proprietary to NCCI and are protected by United States and international copyright and other intellectual property laws. This guide is provided solely as a reference tool to be used for the limited purpose of providing information to carriers regarding the reporting of proof of coverage information in various states. The information in this guide shall not be construed or interpreted as providing of legal or any other advice as to the cancellation, renewal or nonrenewal of an insurance policy or contract. Use of this guide for any purpose other than as set forth herein is strictly prohibited. The guide is furnished “As Is” and includes information available at the time of publication only. NCCI makes no representations or warranties of any kind relating to this guide, and expressly disclaims any and all express, statutory, or implied warranties including the implied warranty of merchantability and fitness for a particular purpose. Additionally, you assume responsibility for the use of, and for any and all results, conclusions, analyses, or decisions developed, derived or obtained as a result of this guide and NCCI does not endorse, approve, or otherwise acquiesce in your actions, results, analyses, or decisions, nor shall NCCI have any liability thereto.