As a POC service provider NCCI’s approach is to provide guidance to carriers on proof of coverage reporting guidelines. This guide is not intended to provide carrier notice to insured filing requirements. All information provided in this guide is subject to change and dependent on notification from the state. Please refer to the applicable Workers Compensation Statutes or Rules for additional information. |
| NCCI POC Service Start Date | December 19, 1986 |
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POC Contact Information |
Kansas Department of Labor
Division of Workers’ Compensation
401 SW Topeka Blvd
Suite 2
Topeka, KS 66603
Contact Name: Nancy Wessel
Tel:
785-581-7358
Fax:
785-296-4216
Email:
nancy.wessel@ks.gov |
| How NCCI Provides POC Data to State | - IAIABC POC 3.0 XML Format
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Proof of Coverage Inquiry
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POC Timeliness Reporting Requirements |
| Transaction Received Date | NCCI’s received date is used to determine timeliness on POC transactions accepted by the state. |
| Policies | Due within 10 days after the Policy Effective Date. POC Notices may be submitted if the policy will not be issued within 10 days after the Policy Effective Date. This does not eliminate the need to submit the policy. |
| Cancellations | Due within 10 days after cancellation effective date for any reason. |
| Reinstatements | Due within 10 days after the Reinstatement Effective Date. |
| Nonrenewals | Kansas is not a continuous coverage state. Nonrenewals are not required to end coverage however, if a nonrenewal is reported for any reason, it must be reported within 10 days after the effective date of the Nonrenewal for POC purposes. |
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POC Data Reporting Requirements |
Data Elements: -
Industry Code—A valid 2012, 2017, or 2022 North American Industry Classification System (NAICS) code must be reported
- Refer to the POC Data Element Requirements Chart located in NCCI’s
Policy and Proof of Coverage (POC) Reporting Guidebook for all requirements
Address Reporting—No Physical Location: - When there is no physical location in the state, Kansas will accept Employer Names linked to:
- Address Type 6—No Physical Location
- Address Type 2—Location of Operations with an Out-of-State Address reported with State Code Link 15
State Processing Exceptions: The Kansas DOL does not acknowledge the IAIABC POC data, so no IAIABC reports will be available. |
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POC Penalties & Appeals |
| POC Fines | Kansas does assess for late reporting or missing data. |
| Appeals | Kansas has an appeals process in place for fines that are being assessed. |
Disclaimer:
This guide is comprised of materials and information which are proprietary to NCCI and are protected by United States and international copyright and other intellectual property laws. This guide is provided solely as a reference tool to be used for the limited purpose of providing information to carriers regarding the reporting of proof of coverage information in various states. The information in this guide shall not be construed or interpreted as providing of legal or any other advice as to the cancellation, renewal or nonrenewal of an insurance policy or contract. Use of this guide for any purpose other than as set forth herein is strictly prohibited. The guide is furnished “As Is” and includes information available at the time of publication only. NCCI makes no representations or warranties of any kind relating to this guide, and expressly disclaims any and all express, statutory, or implied warranties including the implied warranty of merchantability and fitness for a particular purpose. Additionally, you assume responsibility for the use of, and for any and all results, conclusions, analyses, or decisions developed, derived or obtained as a result of this guide and NCCI does not endorse, approve, or otherwise acquiesce in your actions, results, analyses, or decisions, nor shall NCCI have any liability thereto. |
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