POC State Guide - Tennessee

Posted Date: August 11, 2023

As a POC service provider NCCI’s approach is to provide guidance to carriers on proof of coverage reporting guidelines. This guide is not intended to provide carrier notice to insured filing requirements. All information provided in this guide is subject to change and dependent on notification from the state. Please refer to the applicable Workers Compensation Statutes or Rules for additional information.
NCCI POC Service Start Date	March 1, 2001
POC Contact Information
Tennessee Department of Labor and Workforce Development Bureau of Workers Compensation 220 French Landing Drive Nashville, TN 37243 Contact Names: Susie Morgan Tel: 615-741-0759 Matthew Salyer Tel: 615-253-2779 Email: WC.POC@tn.gov Web: www.tn.gov/workerscomp
How NCCI Provides POC Data to State	IAIABC POC 2.0 Format Proof of Coverage Inquiry Note: Carriers should contact POCA@ncci.com prior to reporting workers compensation coverage in Tennessee for the first time.
POC Timeliness Reporting Requirements
Transaction Received Date	NCCI’s received date is used to determine timeliness on POC transactions accepted by the state.
Policies	Due within 30 days after the Policy Effective Date. POC Notices may be submitted. This does not eliminate the need to submit the policy within 30 days after the Policy Effective Date.
Cancellations	Due within 15 days after the Cancellation Effective Date.
Reinstatements	Tennessee does not have a specific due date requirement. NCCI requires Reinstatements to be submitted within 30 days of the Reinstatement Effective Date.
Nonrenewals	Tennessee is not a continuous coverage state. Nonrenewals are not required for POC—the Policy Expiration Date is recognized by the Tennessee Department of Labor. If a nonrenewal is reported, the transaction will be available through POC.
POC Data Reporting Requirements
Data Elements: Industry Code—A valid North American Industry Classification System (NAICS) code (2002, 2007, 2012, 2017, or 2022 codes) must be reported Number of Employees—Must be reported on Address Type Codes 1, 2, and 6 Refer to the POC Data Element Requirements Chart located in NCCI’s Policy and Proof of Coverage (POC) Reporting Guidebook for all requirements Address Reporting—No Physical Location: When there is no physical location in the state, Tennessee will accept Employer Names linked to: Address Type 6—No Physical Location Tennessee will not accept Employer Names linked to an Address Type 2—Location of Operations with an Out-of-State Address State Processing Exceptions: None
POC Penalties & Appeals
POC Fines	Failure to timely file POC data will subject the offending party to a potential penalty. The Bureau shall assess and collect civil penalties as defined in the Bureau’s Rules. A violation of any Workers’ Compensation rule without a defined penalty may result in a civil penalty of not less than fifty dollars ($50.00) nor more than five thousand dollars ($5,000), per violation.
Appeals	TN allows for a penalized party to request a contested case hearing. Penalties are collected in a civil action.
Disclaimer: This guide is comprised of materials and information which are proprietary to NCCI and are protected by United States and international copyright and other intellectual property laws. This guide is provided solely as a reference tool to be used for the limited purpose of providing information to carriers regarding the reporting of proof of coverage information in various states. The information in this guide shall not be construed or interpreted as providing of legal or any other advice as to the cancellation, renewal or nonrenewal of an insurance policy or contract. Use of this guide for any purpose other than as set forth herein is strictly prohibited. The guide is furnished “As Is” and includes information available at the time of publication only. NCCI makes no representations or warranties of any kind relating to this guide, and expressly disclaims any and all express, statutory, or implied warranties including the implied warranty of merchantability and fitness for a particular purpose. Additionally, you assume responsibility for the use of, and for any and all results, conclusions, analyses, or decisions developed, derived or obtained as a result of this guide and NCCI does not endorse, approve, or otherwise acquiesce in your actions, results, analyses, or decisions, nor shall NCCI have any liability thereto.