As a POC service provider NCCI’s approach is to provide guidance to carriers on proof of coverage reporting guidelines. This guide is not intended to provide carrier notice to insured filing requirements. All information provided in this guide is subject to change and dependent on notification from the state. Please refer to the applicable Workers Compensation Statutes or Rules for additional information. |
| NCCI POC Service Start Date | November 16, 2009 |
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POC Contact Information |
State of New Hampshire, Department of Labor
Workers Compensation Division
95 Pleasant St.
Concord, NH 03301
Contact: Wesley Gardner
Tel:
603-271-8492
Fax:
603-271-0126
Email:
Wesley.Gardner@dol.nh.gov
Web:
www.nh.gov/labor |
| How NCCI Provides POC Data to State | - IAIABC POC 2.1 Format
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Proof of Coverage Inquiry
Note: Carriers shall contact the New Hampshire DOL to be assigned a Carrier Identification Number prior to reporting workers compensation coverage for the first time. |
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POC Timeliness Reporting Requirements |
| Transaction Received Date | New Hampshire does not recognize NCCI's received date. The received date is determined by header date of the EDI file. |
| Policies | Must be filed within 10 days after the Policy Effective Date. POC Notices may be submitted if the policy is not issued within 10 days after the Policy Effective Date. This does not eliminate the need to submit the full policy. The full policy is
required within 30 days after a POC Notice is submitted. If the policy is not received within the 30-day period, a penalty letter will be generated for all employers listed on the POC Notice. |
| Cancellations | Must be filed 45 or more days prior to the Cancellation Effective Date or 30 days if for Nonpayment or Revocation of Voluntary Market. |
| Reinstatements | Reinstatements must be sent before the 30 or 45 days after sending a termination. |
| Nonrenewals | New Hampshire is a continuous coverage state. Nonrenewals are required and must be reported 45 days prior to the effective date of the nonrenewal cancellation. |
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POC Data Reporting Requirements |
Data Elements: -
Industry Code—Prefers a valid North American Industry Classification System (NAICS) code (2002, 2007, 2012, or 2022 codes)
- Refer to the POC Data Element Requirements Chart located in NCCI’s
Policy and Proof of Coverage (POC) Reporting Guidebook for all requirements
Address Reporting—No Physical Location: - If you report a New Hampshire State Premium Record, you must report at least one New Hampshire employer address Type 2 or 6 linked to State Code Link 28
- When there is no physical location in the state, New Hampshire will accept Employer Names linked to:
- Address Type 6—No Physical Location
- Address Type 2—Location of Operations with an Out-of-State Address reported with State Code Link 28
State Processing Exceptions: - The New Hampshire Department of Labor does not currently acknowledge the IAIABC POC data, so no IAIABC reports will be available.
- If an employer is reported on a POC Notice but not reported on the full policy, the employer should be deleted from the POC Notice prior to the policy being reported (to avoid open coverage in New Hampshire for that employer).
- POC Notices on renewals are not necessary because New Hampshire is a continuous coverage state. However, if new employers are being added to the policy at the time of renewal, a POC Notice needs to be created for those employers (to avoid late filing penalties for those employers). When the renewal policy is reported, all employers must be reported.
- If a New Hampshire employer is not going to be reported on a renewal policy, the employer should be deleted from the original policy as of the original Policy Expiration Date.
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POC Penalties & Appeals |
| POC Fines | An insurance carrier that insures an employer and fails to file within a reasonable period of time will be assessed a civil penalty of up to $50 a day of noncompliance, beginning the date of written notification to the carrier. Penalties are per employer, not per policy. |
| Appeals | Appeals may be filed with the New Hampshire Department of Labor. |
Disclaimer:
This guide is comprised of materials and information which are proprietary to NCCI and are protected by United States and international copyright and other intellectual property laws. This guide is provided solely as a reference tool to be used for the limited purpose of providing information to carriers regarding the reporting of proof of coverage information in various states. The information in this guide shall not be construed or interpreted as providing of legal or any other advice as to the cancellation, renewal or nonrenewal of an insurance policy or contract. Use of this guide for any purpose other than as set forth herein is strictly prohibited. The guide is furnished “As Is” and includes information available at the time of publication only. NCCI makes no representations or warranties of any kind relating to this guide, and expressly disclaims any and all express, statutory, or implied warranties including the implied warranty of merchantability and fitness for a particular purpose. Additionally, you assume responsibility for the use of, and for any and all results, conclusions, analyses, or decisions developed, derived or obtained as a result of this guide and NCCI does not endorse, approve, or otherwise acquiesce in your actions, results, analyses, or decisions, nor shall NCCI have any liability thereto. |
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